HR is responsible for making a lot of important decisions, from managing the employees to making important business decisions.
As vast as the tasks performed by HR are, they are, unfortunately, manually done. These manually done tasks are not only time-consuming but are also oftentimes flawed. That is why the need of the hour is automated HR tasks.
Automating HR tasks not only makes the decision-making process faster but also more efficient. Companies are automating processes in order for HR to focus on more important tasks like strategizing and planning. Moreover, this also reduces employee turnover, reduces paper-based processing, and helps the decision-making process stay free from any policy violations!
There are a lot of other benefits of automating HR processes, let’s go over some of the most important tasks that can be automated to make intelligent business decisions:
1. Employee Onboarding and Offboarding:
The process of onboarding employees is one of the most crucial and laborious tasks that HR has to perform. Searching for the candidates, collecting their information, doing background checks, interviewing the candidates, Onboarding the selected ones, and then managing the office issues is everything that is the responsibility of HR. If all these tasks are manual, flawed procedures are bound to happen.
To automate these, there are HR software available like AirMason which enable HR to collect documents electronically, collect e-signatures, generate official documents, grant tool access to employees without having to wait for weeks etc. This way not only is the whole onboarding process made easier, but also the offboarding of employees. HR can schedule exit interviews, update personal information, make arrangements for final paychecks, remove access to office applications and tools and remove employees from a company’s directory all by using automated systems!
2. Digital Employee Handbooks
Creating employee handbooks used to be a manual task, from creating a template to adding policies and consulting with employment attorneys regarding state employment laws etc, everything took months and one small change could take even longer. And communicating policies to newly hired employees was an even more time-consuming task.
But thanks to digital employee handbooks, this task can now be automated and the handbooks, along with other important documents can be sent to new recruits using automated systems to give employees tools’ access. Digital handbooks come with pre-designed templates, easy update and delete options, and make it extremely easy to retrieve information. And they also send updated information to all the employees linked to the company system automatically! This saves a ton of time on the hands of HR and they can focus on more important tasks!
3. Employee Performance Tracking
When automated systems are applied to collect employee data and performance records, it makes it easier to determine raises, bonuses, disciplinary actions, or even termination. Software can help HR keep track of each employee’s performance and collect organized data and charts to help ensure performance objects have been met or not.
Another benefit of using software to track performance is to ensure there are no favors or biases in the process. Favoritism can affect the company’s performance and employee efficiency. Thus, using automated systems eliminates the risk of any bias on behalf of HR.
4. Employee Timesheets
Creating timesheets for tracking and appointing people to teams is a hectic task and prone to error. Not only is inefficient but the data can be tempered with and misplaced very easily. Automating this process can reduce the chance of error and make the whole thing more time-efficient. Software now allows HR to keep track of attendance records, time of employees clocking in and out of work, and much more. Not having to spend the majority of their time on creating filling out timesheets allows HR to focus on more important tasks like strategizing and utilizing their resources for planning ahead.
5. Employee Benefits and Payroll
One of the responsibilities of HR is to handle employee benefits like health care, insurance, retirement plans, compensation, etc. often employees are unaware of how this works and can be a point of contention between employees and management. Automated systems not only make it easier for HR to manage benefits and payroll but also help employees track the benefits offered to them by the company. This makes the process conflict-free and helps the company avoid any claims and lawsuits that can be put forth by employees.
HR is known to be the most overworked department of a company and constantly having to deal with new hires, queries, paperwork, etc can be time-consuming and hectic. Automating these processes can help make things easier for HR and also benefit the company in the long run. In fact, adopting automated systems into a company improves employee efficiency and improves the relationship between HR and employees!